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Professional Builder Invoice Template

Create an itemised invoice for an agreed stage of building work. Add the site, stage, labour, materials and plant, then check any CIS or VAT treatment separately.

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Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Solid Build Construction
456 Construction Way
Leeds, LS1 1DD
United Kingdom
builders@example.com
Tax Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Emma Davis
Davis Developments Ltd
789 Development Park
Leeds, LS2 2EE
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Stage 1 - Foundations & Groundwork
30% of project total
1.00Flat Rate£8,500.00£8,500.00
Materials - Concrete & Rebar
1.00Items£1,200.00£1,200.00
Labour - Groundwork team
40 hours @ £25/hr
40.00Hours£25.00£1,000.00
Plant Hire - Excavator
3 days @ £150/day
3.00Days£150.00£450.00
Subtotal:£11,150.00
VAT (20%):£2,230.00
Total:£13,380.00
Notes
Stage payment invoice for extension project. Next stage invoice due upon completion of first fix.
Payment Details
Payment terms: 14 days. Please quote invoice number when making payment.
CIS Registered | VAT Registered: GB987654321 | Company No: 12345678
Company No: 12345678 | VAT No: GB987654321

This is a preview. Create your own professional invoice with Experi.

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What to check for this job

A small building job combines labour, materials and hired equipment. The client needs the invoice to identify the site and stage of work without mistaking it for the full project price.

See the builders workflow in Experi →
  • Site and quote or order reference
  • Stage or period being invoiced
  • Labour, materials and plant shown separately
  • Previous invoices or payments checked before billing

Watch out: Do not treat a stage invoice as the whole contract balance. Templates do not decide whether CIS or domestic reverse-charge VAT applies.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including stage 1 - foundations & groundwork, materials - concrete & rebar, labour - groundwork team, plant hire - excavator. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Include the site, agreed stage and contract or order reference where relevant
  • Keep labour, materials and plant clear so the customer can review the charge
  • Check the standard UK invoice fields before issuing the invoice
  • Confirm any contract notice, valuation or retention requirements separately

Record and VAT notes

  • Experi does not decide whether CIS or the VAT domestic reverse charge applies
  • Use the deduction rate HMRC gives after the subcontractor is verified
  • Keep the records needed for each stage and payment
  • Check current HMRC guidance for the actual supply before choosing VAT treatment

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

How do I invoice for stage payments on building projects?

Create a separate standard invoice for the stage that has become due under the agreement. Identify the site, stage, billing period and relevant reference, and check earlier invoices or payments before calculating the balance. This template does not certify a valuation or reconcile a specialist progress claim.

Does this builder template decide the CIS deduction?

No. Clear labour and materials lines can support the calculation, but the contractor must verify the subcontractor and use the rate HMRC provides. HMRC's calculation also has specific exclusions, so check current CIS guidance for the real payment.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

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No credit card required • Start invoicing in under 60 seconds

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