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Professional Builder Invoice Template

Create invoices for building projects with stage payments, materials, labor, and subcontractor costs. CIS-compliant templates included.

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Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Solid Build Construction
456 Construction Way
Leeds, LS1 1DD
United Kingdom
builders@example.com
Tax Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Emma Davis
Davis Developments Ltd
789 Development Park
Leeds, LS2 2EE
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Stage 1 - Foundations & Groundwork
30% of project total
1.00Flat Rate£8,500.00£8,500.00
Materials - Concrete & Rebar
1.00Items£1,200.00£1,200.00
Labor - Groundwork team
40 hours @ £25/hr
40.00Hours£25.00£1,000.00
Plant Hire - Excavator
3 days @ £150/day
3.00Days£150.00£450.00
Subtotal:£11,150.00
VAT (20%):£2,230.00
Total:£13,380.00
Notes
Stage payment invoice for extension project. Next stage invoice due upon completion of first fix.
Payment Details
Payment terms: 14 days. Please quote invoice number when making payment.
CIS Registered | VAT Registered: GB987654321 | Company No: 12345678
Company No: 12345678 | VAT No: GB987654321

This is a preview. Create your own professional invoice with Experi.

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What to check for this job

A small building job combines labour, materials and hired equipment. The client needs the invoice to identify the site and stage of work without mistaking it for the full project price.

See the builders workflow in Experi →
  • Site and quote or order reference
  • Stage or period being invoiced
  • Labour, materials and plant shown separately
  • Previous invoices or payments checked before billing

Watch out: Do not treat a stage invoice as the whole contract balance. Templates do not decide whether CIS or domestic reverse-charge VAT applies.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including stage 1 - foundations & groundwork, materials - concrete & rebar, labor - groundwork team, plant hire - excavator. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Include CIS registration number for construction work
  • Separate labor and materials for CIS compliance
  • Stage payment invoices should clearly state project stage
  • Retention amounts should be clearly stated (typically 5%)

Record and VAT notes

  • CIS deductions apply to labor costs only, not materials
  • Include CIS registration number on all invoices
  • Keep detailed records of all stage payments
  • VAT must be charged if VAT registered

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

How do I invoice for stage payments on building projects?

Create separate invoices for each stage (foundations, first fix, second fix, completion). Each invoice should clearly state the stage, percentage of work completed, and materials used. Experi lets you track all stage payments per project.

What should I include on invoices for CIS (Construction Industry Scheme)?

Include your CIS registration number, the client's CIS number if applicable, and clearly separate labor and materials. CIS deductions apply to labor only, so clear separation is essential for compliance.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

Use this builder templateSee the workflow for builders

No credit card required • Start invoicing in under 60 seconds

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