UK invoicing software for sole traders
Invoicing Software for Sole Traders UK
Create a clear sole trader invoice with a unique number, your legal and trading details, payment terms and VAT when applicable. Use the free editor without an account, or save and track invoices in Experi.
- 5 invoices total on Free
- 14-day Pro trial
- No account needed for the invoice editor
Quick answer
What does invoicing software for sole traders do?
It creates and stores client invoices, reuses client details, shows what is still due and helps you follow up. Experi focuses on that invoice workflow; it is not full bookkeeping software or a direct Making Tax Digital filing service.
Create an invoice now
Use the browser editor without an account, then download or print the finished PDF.
Open the free invoice editorSave clients and track payment
Create an account when you want reusable client records, saved invoices and payment status.
Save and track with ExperiCheck the required fields
Review the UK details a sole trader invoice should contain before you issue it.
Read the sole trader guideChoose Experi for
- Client invoices and quotes
- Professional PDFs and printing
- Payment status and manual reminders
- Scheduled reminders and recurring invoices on Pro
Use an accountant or MTD-compatible accounting software for
Complete bookkeeping, Self Assessment work, statutory accounts and direct submissions to HMRC. Experi can sit alongside that system as your client-invoicing workflow.
Free starter for sole traders
£0/month
5 invoices and 5 quotes as lifetime totals, up to 3 clients and 3 manual reminders.
Pro
£9/month
Start with a 14-day trial. Pro adds unlimited invoices and clients, scheduled reminders, recurring invoices, time and expense tracking, projects and custom branding.
Check the current UK rules
GOV.UK explains what invoices must include, the current VAT registration rules and how long self-employed records should be kept. Check the latest guidance for your circumstances.
A clearer sole-trader invoice workflow
Create the Client Invoice
Keep the invoice number, supply date, client, work, totals, payment terms and your sole-trader details together.
Track What Is Still Due
See whether an invoice is awaiting payment, overdue or paid without presenting Experi as full bookkeeping software.
Follow Up on Your Terms
Use manual reminders within the Free allowance, or configure scheduled reminders on Pro after approving email access.
Inside Experi
Your invoice, ready to review.
See the line items, payment details and amount due before you send. Reuse your services and parts, then download or print a customer copy when you need one.
Try the invoice preview without an account“I've been freelance for just over a year now and Experi has made invoicing so much easier. It's really simple to use, I can save all of my different clients in one place and creating invoices only takes a couple of minutes.”
Sole-trader work you can invoice
Sole-trader invoicing features and plan access
Sole-trader invoicing software questions
What does invoicing software for sole traders do?
It helps you create and keep client invoices, reuse client details, track whether payment is due and follow up when needed. Experi focuses on that invoice workflow; it is not a full bookkeeping package or direct Making Tax Digital filing service.
Can I create a sole trader invoice without an account?
Yes. Experi's browser invoice generator lets you enter your own details, review the completed invoice and download or print it without creating an account. Create an Experi account when you want to save clients and invoices or track payment status.
Is Experi accounting or MTD software for sole traders?
No. Experi is focused invoicing and operational business software. Use an accountant or compatible accounting software for complete bookkeeping, Self Assessment work and direct Making Tax Digital submissions. Experi can sit alongside that system.
Do I need to register for VAT as a sole trader?
You usually need to register when taxable turnover for the last 12 months goes over the current £90,000 threshold, or when you expect to exceed it in the next 30 days. Voluntary registration may be possible below the threshold. Check current GOV.UK guidance because exemptions and special cases can apply.
What information must be on a sole trader invoice?
Include a unique invoice number, your name and any trading name, an address for legal documents, your contact details, the customer's name and address, the supply and invoice dates, a clear description, the amounts charged, VAT where applicable and the total owed. VAT invoices require additional information.
Do invoice numbers have to be sequential?
Every invoice needs a unique identification number. A consistent sequence such as INV-000001, INV-000002 helps avoid duplicates, and VAT invoices require a unique sequential number. Experi generates the next invoice number for saved account invoices.
How long should I keep invoices as a sole trader?
Keep the business records used for Self Assessment for at least five years after the 31 January submission deadline for the relevant tax year. Late returns and enquiries can change the period. Experi can keep invoice records, but you remain responsible for retaining every record needed for your return.
What payment terms should I use?
Choose terms that match the agreement with your client and state a specific due date. Seven, 14 or 30 days are common, but there is no single term for every sole trader. Eligible business-to-business debts may qualify for statutory interest; check the current rules before charging it.
Create your next sole trader invoice
Open the free editor, add your legal or trading details and client work, then review the PDF before you download or print it.
No account needed for the invoice editor · Free account allowances apply when saving