Bill Your Care Work Simply. Get Paid on Time.
You provide essential care - we handle the invoicing. Set up recurring invoices for weekly or monthly care, track visits and hours, and send professional invoices that families and direct-payment holders expect.
Why Choose Experi?
Recurring Invoices for Regular Care
Set up weekly or monthly invoices for each client. Same amount, same schedule - Experi sends the invoice automatically so you never forget to bill.
One Place for All Your Clients
Each person you care for is a client. Track what you're owed per client, see who's paid and who hasn't, and keep everything clear for your records.
Track Hours & Visits
Log hours or visits as you go. Turn them into line items on an invoice so families and funders see exactly what the invoice covers.
From job to customer invoice
An invoice workflow for private carers
A fictional private-care provider bills an agreed family payer for seven completed visits in one week. Nine hours at illustrative weekday and weekend rates total £224. This is a billing example, not a customer testimonial or a care record.
Start with completed visits
Use the private-care template and check the weekly visit record. Replace every date placeholder, adjust the hours and remove visits that were not completed. Keep service descriptions concise and non-clinical.
Use your agreed charges
Enter your own hourly rates; the template does not copy the fictional prices. Separate weekday and weekend rates only where agreed, and check any approved additions instead of hiding them in the hours.
Review with the agreed payer
Confirm the billing contact, total and due date before saving, then review the PDF before issuing or sending. Reusing a weekly template does not check visit attendance or establish that payment has arrived.
Preselected, never automatically applied. Enter your own prices and review the client, dates and tax settings.
Before you invoice: This is invoicing, not care planning, clinical records or proof of regulatory compliance. No VAT exemption is assumed. Do not add commercial late-payment interest or statutory fees to a private-family invoice by default. Keep sensitive care and home-access information out of invoices and reusable notes.
The tools behind this workflow
Explore the tools behind this workflow. Templates and inventory are free capabilities; document allowances apply. Time tracking, recurring invoices and automated chasing require Pro.
Perfect For
Key Features
Frequently Asked Questions
Can I set up recurring invoices for the same amount each week or month?
Yes. Experi lets you create recurring invoices so the same amount goes out on a schedule you choose (e.g. every Monday or the 1st of each month). You set it once and the invoice is generated and sent automatically.
How do I invoice for direct payments or personal budgets?
Create a client for each person you care for (or the person managing the budget). Send professional invoices with your name, service description, dates and amount. Many families and budget holders expect a clear invoice - Experi gives you that.
What if I do extra visits or hours in a month?
You can add extra line items to any invoice or send an additional one-off invoice for ad hoc visits or hours. Recurring invoices cover the regular amount; you can always add more when needed.
Do I need to be VAT registered to invoice as a carer?
Do not assume that care-related work is automatically VAT exempt. Your provider status and the specific service need separate review under HMRC's welfare services guidance (VAT Notice 701/2). Experi lets you review the invoice's VAT settings; choosing a care template does not establish an exemption or change your business VAT status.
Can I use this on my phone?
Yes. Experi works on your phone and tablet so you can log visits or hours and send invoices from anywhere. Many carers use it between visits or at home in the evening.
Get Back to the Work You Love
Spend less time on invoicing and more time doing what you're great at.
No credit card required • Start invoicing in under 60 seconds