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Professional Graphic Design Invoice Template

Create clear invoices for design projects including branding, print, packaging, and digital assets.

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Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Studio Eleven Design
11 Creative Quarter
Brighton, BN1 4GH
United Kingdom
graphic-designer@example.com
Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Oliver Grant
Southside Brewing Co.
The Old Warehouse
17 Dock Road
Brighton, BN2 1QA
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Brand identity design - logo and visual identity
3 initial concepts, 2 rounds of revisions
1.00Flat Rate£1,800.00£1,800.00
Business card design (double-sided)
Print-ready artwork supplied
1.00Flat Rate£200.00£200.00
Letterhead and compliments slip design
A4 letterhead and DL compliments slip
1.00Flat Rate£250.00£250.00
Brand guidelines document
8-page PDF covering logo usage, colours, and typography
1.00Items£450.00£450.00
Subtotal:£2,700.00
Total:£2,700.00
Notes
Thank you for working with Studio Eleven. All source files will be transferred upon receipt of final payment. Usage rights are for unlimited commercial use.
Payment Details
50% deposit on commencement, balance on delivery. Payment within 14 days.

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What to check for this job

A branding project includes initial design, a defined revision allowance and final artwork. Make additional revisions or print-production costs visible without implying a change to the original agreement.

See the graphic designers workflow in Experi →
  • Brief and project reference
  • Deliverables or artwork stage
  • Included versus additional revision rounds
  • Print, licensing or production costs agreed

Watch out: Do not invoice an included revision as an extra or use the invoice to introduce rights or licence terms that were never agreed.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including brand identity design - logo and visual identity, business card design (double-sided), letterhead and compliments slip design, brand guidelines document. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Specify usage rights and licensing for all deliverables
  • Clarify file format and handover process
  • State revision limits and additional revision fees

Record and VAT notes

  • Software subscriptions (Adobe Creative Cloud, etc.) are deductible
  • Keep records of subcontractor and freelancer payments
  • Stock image and font licensing costs are business expenses

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

What should a graphic design invoice include?

List each deliverable separately with its fee. Include the number of revision rounds, file formats to be supplied, and any licensing terms. Separating design work from print management makes your charges transparent.

How do I handle copyright and usage rights on invoices?

Specify whether you are transferring full copyright or granting a licence. Many designers retain copyright and licence usage. State this clearly on the invoice and in your terms - IP typically transfers only upon full payment.

Should I charge for client revisions?

Include a set number of revision rounds in your quoted price. Beyond that, charge an hourly rate for additional changes. Clearly state revision terms on your invoice to avoid scope creep.

Do I need to register as self-employed to invoice for design work?

Yes, if you earn over £1,000 from self-employment in a tax year, you must register with HMRC. You can register as a sole trader or set up a limited company. You must file a Self Assessment tax return each year.

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