Edit your own garage invoice
Replace the example with your vehicle, job, labour, parts, VAT and payment details. Review the customer copy, then download or print it.
Start the free editorFree Mechanic & Garage Invoice Template UK
Create a garage invoice with vehicle, labour, parts and VAT details. No account needed to edit, review and download your PDF.
No sign-up to edit and download your own invoice PDF. The separate download is a fictional worked example, not an editable form or a payment request.
Free UK garage invoice template
Create, review and download a mechanic invoice
Add your garage and customer details, a unique invoice number, supply and issue dates, itemised labour and parts, applicable VAT, the total and payment details. Vehicle registration, make, model and mileage give the customer a clearer job record.
Check a worked UK example
See a service, diagnostics, labour and fitted parts separated clearly, with vehicle, warranty, VAT and payment details.
View the worked exampleSave and reuse the workflow
Continue into Experi when you want stored invoices, reusable customer details, saved labour and parts, and payment-status tracking. Plan limits apply.
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Worked Invoice Preview
See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.
WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request
Hartwell Motors
Hartwell Garage
94 London Road
Reading, RG1 5AS
United Kingdom
mechanic@example.com
Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Paul Jenkins
12 Caversham Heights
Reading, RG4 7JU
United Kingdom
customer@example.com
| Description | Qty | Unit Price | Total |
|---|---|---|---|
Full vehicle service (intermediate) Oil, oil filter, air filter, pollen filter, fluid top-up | 1.00Flat Rate | £180.00 | £180.00 |
Labour - front brake disc and pad replacement 2.5 hours @ £55/hr | 2.50Hours | £55.00 | £137.50 |
Parts - front brake discs (pair) OE specification, 12-month warranty | 1.00Items | £95.00 | £95.00 |
Parts - front brake pads (set) OE specification, 12-month warranty | 1.00Items | £48.00 | £48.00 |
Diagnostic scan and report Full OBD-II scan with printed report | 1.00Flat Rate | £45.00 | £45.00 |
Subtotal:£505.50
VAT (20%):£101.10
Total:£606.60
Notes
Thank you for choosing Hartwell Motors. All parts carry a 12-month warranty. Vehicle registration: AB12 CDE. Mileage at service: 58,340.
Payment Details
Payment due on collection. Cash, card, or bank transfer accepted.
VAT No: GB112233445
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What to check for this job
A workshop service includes diagnosis, repair labour and several parts. The customer wants an itemised record for the vehicle, while the garage needs repeat labour and parts ready for the next job.
See the mechanics and garages workflow in Experi →- Vehicle registration, make/model and mileage
- Work date and job reference
- Labour and fitted parts itemised
- Applicable parts and workmanship warranty reviewed
Watch out: A printed draft is not an issued invoice. Only include warranty wording that applies to the actual work, and use an explicit return rather than assuming crediting restocks a part.
How to use this invoice template
Open the free editor to replace the example with your own garage, customer, vehicle and job details. Review the result before downloading or printing it. The separate worked-example PDF is not editable and is not an issued invoice.
Enter your business details
Add your business name, address, contact information, and VAT number if applicable.
Add client information
Enter your client's name, company (if applicable), address, and contact details.
Add line items
List all services provided, including full vehicle service (intermediate), labour - front brake disc and pad replacement, parts - front brake discs (pair), parts - front brake pads (set), diagnostic scan and report. Include quantity, unit price, and any notes.
Set payment terms
Specify payment due date and payment methods. Include bank details or other payment instructions.
Review, print or send
Preview your invoice, print a customer copy, download the PDF, or send it directly by email.
From workshop job to customer copy
A faster garage invoice workflow
Keep the useful detail without rebuilding the same service and parts lines for every vehicle.
Recall labour and parts
Search saved services and stocked parts by name or SKU, then add several lines at once.
Review vehicle and stock
Confirm the job record and see a warning before an issued invoice would take stock below zero.
Email or issue and print
Send the invoice digitally or issue it and open a clean customer copy for printing at the counter.
Recommended garage invoice details
Recommended job details
- Record the vehicle registration and mileage so the customer can identify the job
- Separate parts and labour so each charge is clear
- State any parts and workmanship warranty terms that apply
Record and VAT notes
- Keep supplier invoices and copies of invoices issued as part of your business and VAT records
- If VAT registered, show the applicable VAT rate and amount required for the invoice
- Keep adjustment, return and warranty records linked to the original job
Check the current official guidance on what invoices must include and VAT invoicing records.
Frequently Asked Questions
Is this mechanic and garage invoice template free?
Yes. You can open the mechanic layout in Experi's online invoice editor, enter your own details, review the complete invoice and download a PDF without creating an account. The separate PDF download is a fictional worked example rather than an editable invoice.
Can I create a mechanic invoice online without an account?
Yes. The online editor supports garage and customer details, vehicle and job notes, itemised labour and parts, VAT fields when applicable, payment terms, printing and PDF download. Nothing is saved or sent unless you choose to continue into Experi.
What should a mechanic include on an invoice?
Include the vehicle registration, make, model, and mileage. Separate parts and labour clearly, listing part numbers where possible. State warranty terms for both parts and workmanship, and describe the work completed in plain language.
Do garages have to provide an itemised invoice?
UK invoices must include the required supplier, customer, date, description and amount details. Separating parts, labour and VAT where applicable also gives customers a useful job record and can reduce disputes.
How should VAT be shown on a garage invoice?
If you are VAT registered, follow the VAT invoice rules that apply to the sale, including your VAT number and the required net, VAT and gross amounts. Do not assume a part has a different VAT treatment from labour; use the rate that applies to the supply and check HMRC guidance or your adviser when unsure.
Should I include vehicle details on the invoice?
It is useful to include the vehicle registration, make, model and mileage at the time of service. These details help identify the job and support service, warranty and customer records.
Ready to create your garage invoice?
Open the free editor with the mechanic structure ready, add the real vehicle and job details, then download the reviewed PDF.
No account needed for the online editor or invoice PDF download