Professional Tutoring Invoice Template
Create clear invoices for private tuition, exam prep, group sessions, and online lessons.
Live Invoice Preview
See exactly how your invoice will look. This is a real, editable template you can use right now.
Bright Minds Tutoring
| Description | Qty | Unit Price | Total |
|---|---|---|---|
GCSE Mathematics tuition (1-to-1) 8 x 1-hour sessions in January | 8.00 | £45.00 | £360.00 |
GCSE English Literature tuition (1-to-1) 4 x 1-hour sessions in January | 4.00 | £45.00 | £180.00 |
Mock exam paper and marking Past paper practice with written feedback | 2.00 | £30.00 | £60.00 |
Study materials pack Printed revision guides and practice questions | 1.00 | £25.00 | £25.00 |
This is a preview. Create your own professional invoice with Experi.
Create Your Invoice NowLegal & HMRC Requirements
Legal Requirements
- Include your DBS check status for safeguarding transparency
- State cancellation policy and notice period
- Specify whether sessions are in-person or online
HMRC Requirements
- Tutoring income must be declared via Self Assessment
- Travel to students' homes may be a deductible expense
- Educational materials purchased for lessons are deductible
Frequently Asked Questions
Do private tutors need to invoice?
Yes, issuing invoices is professional best practice and helps with your tax records. Even if parents pay in cash, keep a record. You must declare all tutoring income to HMRC if you earn over £1,000 from self-employment.
What should a tutor include on an invoice?
List the subject, level (GCSE, A-Level, etc.), number of sessions, session duration, and rate per session. Include the dates or month covered, your cancellation policy, and any additional charges for materials.
Should I charge VAT as a private tutor?
Private tuition in a subject ordinarily taught in schools or universities is exempt from VAT under UK law, regardless of your turnover. This means most tutors do not charge VAT. However, coaching or mentoring outside this scope may not be exempt.
How do I handle cancellations and no-shows?
State your cancellation policy clearly on your invoice and in your terms. A common policy is 24 hours notice required, or the full session fee is charged. Include any cancellation charges as a separate line item on the invoice.
Ready to Create Professional Invoices?
Use this template with Experi to create, send, and track invoices automatically. No more manual work.
No credit card required • Start invoicing in under 60 seconds