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Professional Videographer Invoice Template

Create detailed invoices for video production projects. Include shoot days, editing hours, equipment hire, and post-production costs.

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Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Frameshift Productions
Studio 3, The Media Centre
18 Broadcast Lane
Manchester, M1 5GD
United Kingdom
videographer@example.com
Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Laura Mitchell
Mitchell & Hart Solicitors
45 King Street
Manchester, M2 4LQ
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Shoot day - camera operator & equipment (8 hours)
On-location corporate filming
2.00Days£500.00£1,000.00
Editing & post-production
Assembly edit, fine cut, colour grade, sound mix
16.00Hours£50.00£800.00
Colour grading
Professional colour correction and grading
4.00Hours£60.00£240.00
Licensed music track
Royalty-free commercial licence
1.00Items£35.00£35.00
Drone operation (CAA licensed)
Aerial footage - 30-minute flight time
1.00Flat Rate£200.00£200.00
Travel expenses (mileage)
HMRC approved mileage rate
120.00Miles£0.45£54.00
Subtotal:£2,329.00
Total:£2,329.00
Notes
Thank you for choosing Frameshift Productions. First cut delivered within 10 working days. 2 rounds of revisions included.
Payment Details
50% deposit due on booking, balance due within 14 days of final delivery. Bank transfer preferred.

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What to check for this job

A video project moves from planning to filming and post-production. The invoice needs to make clear which phase and deliverables are being billed, rather than repeating the whole project on every invoice.

See the videographers workflow in Experi →
  • Production and phase reference
  • Shoot dates and crew or equipment scope
  • Editing deliverables and formats
  • Included revisions and approved additional work

Watch out: Do not describe unlimited revisions or full rights transfer unless that is the actual agreement. A template does not track production approvals for you.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including shoot day - camera operator & equipment (8 hours), editing & post-production, colour grading, licensed music track, drone operation (caa licensed), travel expenses (mileage). Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Specify usage rights and licensing scope for all footage
  • State number of included revision rounds in your contract
  • Include cancellation and rescheduling terms

Record and VAT notes

  • Keep records of equipment purchases, software subscriptions, and travel costs
  • Day rates and hourly rates should be clearly itemised
  • VAT registration required if turnover exceeds £90,000

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

What should a videographer include on an invoice?

Include a clear breakdown of shoot days (with day rate), editing hours, post-production costs (colour grading, sound design, motion graphics), equipment hire, travel expenses, licensed music, and any usage or licensing fees. Specify what deliverables are included.

Should videographers charge a deposit?

Yes, it is standard practice to charge 25-50% upfront before any work begins. This covers your pre-production time and secures the project dates. For larger productions, consider a three-stage payment: deposit, post-shoot, and on final delivery.

How do I handle extra revision requests on an invoice?

State the number of included revision rounds in your quote (typically 2-3). Any revisions beyond that should be invoiced separately at your hourly editing rate. This protects your time and avoids scope creep.

Do videographers need to charge VAT in the UK?

Only if your taxable turnover exceeds £90,000 per year. If VAT registered, you must charge 20% VAT on your services and include your VAT number on invoices. You can reclaim VAT on equipment and business expenses.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

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What Should an Invoice Include UK?

Essential invoice checklist

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