Professional Videographer Invoice Template
Create detailed invoices for video production projects. Include shoot days, editing hours, equipment hire, and post-production costs.
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Frameshift Productions
| Description | Qty | Unit Price | Total |
|---|---|---|---|
Shoot day - camera operator & equipment (8 hours) On-location corporate filming | 2.00 | £500.00 | £1,000.00 |
Editing & post-production Assembly edit, fine cut, colour grade, sound mix | 16.00 | £50.00 | £800.00 |
Colour grading Professional colour correction and grading | 4.00 | £60.00 | £240.00 |
Licensed music track Royalty-free commercial licence | 1.00 | £35.00 | £35.00 |
Drone operation (CAA licensed) Aerial footage - 30-minute flight time | 1.00 | £200.00 | £200.00 |
Travel expenses (mileage) HMRC approved mileage rate | 120.00 | £0.45 | £54.00 |
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Create Your Invoice NowLegal & HMRC Requirements
Legal Requirements
- Specify usage rights and licensing scope for all footage
- State number of included revision rounds in your contract
- Include cancellation and rescheduling terms
HMRC Requirements
- Keep records of equipment purchases, software subscriptions, and travel costs
- Day rates and hourly rates should be clearly itemised
- VAT registration required if turnover exceeds £90,000
Frequently Asked Questions
What should a videographer include on an invoice?
Include a clear breakdown of shoot days (with day rate), editing hours, post-production costs (colour grading, sound design, motion graphics), equipment hire, travel expenses, licensed music, and any usage or licensing fees. Specify what deliverables are included.
Should videographers charge a deposit?
Yes, it is standard practice to charge 25-50% upfront before any work begins. This covers your pre-production time and secures the project dates. For larger productions, consider a three-stage payment: deposit, post-shoot, and on final delivery.
How do I handle extra revision requests on an invoice?
State the number of included revision rounds in your quote (typically 2-3). Any revisions beyond that should be invoiced separately at your hourly editing rate. This protects your time and avoids scope creep.
Do videographers need to charge VAT in the UK?
Only if your taxable turnover exceeds £90,000 per year. If VAT registered, you must charge 20% VAT on your services and include your VAT number on invoices. You can reclaim VAT on equipment and business expenses.
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