Professional Web Design Invoice Template
Create detailed invoices for website design projects, development, hosting, and ongoing maintenance retainers.
Live Invoice Preview
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Pixelwave Digital
| Description | Qty | Unit Price | Total |
|---|---|---|---|
Website design - 5-page brochure site Home, About, Services, Gallery, Contact | 1.00 | £2,500.00 | £2,500.00 |
Responsive mobile optimisation Full mobile and tablet testing | 1.00 | £400.00 | £400.00 |
Content management system (WordPress) setup Including admin training session | 1.00 | £350.00 | £350.00 |
SEO setup and Google Analytics integration On-page SEO, sitemap, analytics tracking | 1.00 | £300.00 | £300.00 |
Web hosting and domain (annual) SSL certificate included | 1.00 | £120.00 | £120.00 |
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Create Your Invoice NowLegal & HMRC Requirements
Legal Requirements
- Specify the number of revision rounds included
- Clarify ownership and IP transfer upon final payment
- Include hosting renewal terms and cancellation policy
HMRC Requirements
- Software subscriptions and hosting costs are deductible expenses
- Keep records of subcontractor payments if outsourcing development
- VAT registration required if turnover exceeds £90,000
Frequently Asked Questions
What should a web design invoice include?
Break down the project into clear phases: design, development, content setup, testing, and launch. Include any recurring costs such as hosting or maintenance separately so the client understands one-off vs ongoing charges.
How should I handle milestone payments for web projects?
It is common to split payments into milestones, e.g. 30% deposit, 30% on design approval, and 40% on launch. Issue a separate invoice for each milestone with a clear description of what has been delivered.
Can I charge for revisions beyond the agreed scope?
Yes, clearly state in your contract and invoice how many revision rounds are included. Additional revisions should be charged at an agreed hourly rate or per-revision fee, invoiced separately.
Do I need to charge VAT on web design services?
Only if you are VAT registered (turnover above £90,000). If registered, charge 20% VAT on all UK-based services. For clients outside the UK, different VAT rules may apply — check the reverse charge mechanism.
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