Invoicing as Polished as Your Events
You create unforgettable experiences — your invoices should reflect that professionalism. Send beautifully branded invoices with detailed event breakdowns, manage deposits and final balances, and never chase a late-paying client manually again.
Start Invoicing FreeWhy Choose Experi?
Deposits, Stage Payments, Final Balances
Event planning means complex payment schedules. Invoice for deposits at booking, progress payments at key milestones, and final balances after the event. Experi tracks it all per event.
Detailed Event Breakdowns on Every Invoice
Itemise venue hire, catering, entertainment, décor, staffing, and more. Clients see exactly what they're paying for, reducing queries and speeding up payment.
Never Lose Track of What's Owed
When you're juggling multiple events at different stages, it's easy to lose track of payments. Experi's dashboard shows every event, every invoice, and every outstanding balance in one view.
Perfect For
Key Features
Frequently Asked Questions
How should I structure payment terms for events?
A common UK approach is: 25-50% non-refundable deposit at booking, a progress payment 4-6 weeks before the event, and the final balance 2 weeks before or on the day. State these terms clearly on each invoice and in your contract.
Do I need to charge VAT on event planning fees?
If your taxable turnover exceeds £90,000 in a 12-month period, you must register for VAT and charge 20% on your services. Below that threshold, VAT registration is optional but can be beneficial if your clients are VAT-registered businesses who can reclaim it.
How do I handle third-party supplier costs on invoices?
You can either invoice clients for the full amount (including supplier costs with your markup) or invoice only your planning fee and have suppliers bill clients directly. If you pass through supplier costs, itemise them clearly so clients see the breakdown.
What if a client cancels an event after paying a deposit?
Your contract should specify cancellation terms. If you need to return a partial amount, issue a credit note through Experi for the refundable portion. Keep the non-refundable deposit on the original invoice as a clear record.
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