Spend More Time Teaching, Less Time Chasing Payments
You became a tutor to help students succeed - not to chase parents for unpaid lessons. Create professional invoices in seconds, send automatic payment reminders, and keep clean records for HMRC. Let Experi handle the business side while you focus on teaching.
Why Choose Experi?
Invoice Per Lesson or Monthly Bundles
Bill parents after each session or set up recurring monthly invoices for regular students. Experi handles both - so you can offer flexible payment arrangements without extra admin.
Look Professional, Build Trust with Parents
Professional invoices with your branding, clear lesson descriptions, and proper payment terms build confidence with parents. They know they're working with a serious educator, not just someone winging it.
Automatic Reminders for Late-Paying Parents
No more awkward conversations about overdue payments. Experi sends polite, automatic reminders so you maintain the relationship while still getting paid on time.
From job to customer invoice
An invoice workflow for tutors
A tutor bills a parent for a group of completed lessons and agreed study materials. The invoice should identify the sessions without including unnecessary personal information about the learner.
Count the sessions
Start with the tutor template and enter the completed lessons or the agreed prepaid package. Use Sessions for lesson quantities and keep any hourly basis clear in the description.
Recall standard lesson fees
Save your usual lesson types and materials as Inventory items. Services do not reduce stock; only deliberately linked stock items participate in stock movements.
Check the payer and period
Select the person or organisation paying, add lesson dates and review any cancellations. Send the invoice only after checking the agreed terms and the sessions covered.
Preselected, never automatically applied. Enter your own prices and review the client, dates and tax settings.
Before you invoice: Experi is not an attendance register. Do not include a child's date of birth, learning needs or other sensitive lesson notes on the invoice.
The tools behind this workflow
Explore the tools behind this workflow. Templates and inventory are free capabilities; document allowances apply. Time tracking, recurring invoices and automated chasing require Pro.
Perfect For
Key Features
Frequently Asked Questions
Do I need to register as self-employed to tutor privately?
If you earn more than £1,000 per tax year from tutoring, you must register as self-employed with HMRC and file a Self Assessment return. Even below this threshold, keeping proper invoices is good practice for tracking your income.
Should I invoice per lesson or monthly?
Both approaches work well. Per-lesson invoicing is simpler for ad-hoc students, while monthly invoicing reduces admin for regular students. Many tutors offer a small discount for monthly payment to encourage commitment and improve cash flow.
Do I need to charge VAT on tutoring fees?
Private tuition in a subject ordinarily taught in school or university is exempt from VAT. This means most tutoring is VAT-exempt regardless of your turnover. However, corporate training, life coaching, or non-academic subjects may not qualify for the exemption.
What should I include on a tutoring invoice?
Include the student's name (or a reference), dates and times of lessons, subjects covered, your hourly rate, total amount due, and your payment terms. Adding your DBS certificate reference can also build trust with parents.
Get Back to the Work You Love
Spend less time on invoicing and more time doing what you're great at.
No credit card required • Start invoicing in under 60 seconds