Run Your VA Business Like a Pro
You help other businesses run smoothly — now it's time your own admin was just as organised. Track hours across multiple clients, create professional invoices in seconds, and get paid on time with automatic reminders. No more end-of-month invoicing panic.
Start Invoicing FreeWhy Choose Experi?
Track Hours Across Multiple Clients
Most VAs juggle several clients at once. Experi lets you track time per client and project, so you always know exactly how many hours to invoice — no more guessing or under-billing.
Invoice from Anywhere in the World
Working remotely is the whole point. Experi works on any device, so whether you're at home, in a café, or abroad, you can create and send professional invoices instantly.
Retainer Invoicing on Autopilot
Many VA clients pay a monthly retainer. Set up recurring invoices that go out automatically — same amount, same date, every month. One less thing on your to-do list.
Perfect For
Key Features
Frequently Asked Questions
Should I charge hourly or offer retainer packages?
Most successful VAs offer both. Retainer packages (e.g., 20 hours per month) provide predictable income and client commitment, while hourly billing works for ad-hoc overflow work. Experi handles both models — recurring invoices for retainers and time-tracked invoices for hourly work.
How do I invoice international clients from the UK?
Experi supports multi-currency invoicing, so you can bill in USD, EUR, or any currency your client prefers. You'll still report your income in GBP to HMRC, using the exchange rate on the invoice date.
Do I need to be VAT-registered as a virtual assistant?
Only if your taxable turnover exceeds £90,000 in a 12-month period. Most VAs are below this threshold. If you do register voluntarily, you can reclaim VAT on business expenses like software subscriptions, which may be worthwhile.
What payment terms should I use for VA clients?
For retainer clients, invoice at the start of each month with 7-day payment terms so you're paid before you do the work. For hourly clients, invoice weekly or fortnightly with 14-day terms. Shorter billing cycles mean faster payment and better cash flow.
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