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Project Budgets and Tracking

Set budgets and monitor spending to keep projects profitable.

6 min read
intermediateUpdated 5 Mar 2026

Project Budgets and Tracking

Stay profitable by tracking project budgets carefully.

Setting a Budget

When creating a project, set:

  • Time budget: Total hours allocated
  • Cost budget: Total cost limit
  • Hourly rate: Rate for this project

Budget Tracking

Dashboard shows:

  • Hours used: Time tracked so far
  • Hours remaining: Budget left
  • Percentage used: Visual progress bar
  • Projected total: Based on current pace

Budget Warnings

Get notified when:

  • 75% of budget used
  • 90% of budget used
  • Budget exceeded

Budget vs Actual

See profitability:

  • Budgeted: What you estimated
  • Actual: What you've tracked
  • Variance: Over/under budget
  • Margin: Profit percentage

Best Practices

  1. Buffer estimates: Add 20% contingency
  2. Track daily: Don't let tracking lag
  3. Review weekly: Check progress
  4. Adjust if needed: Update estimates
  5. Learn: Use data for future quotes

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