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Office & commercial cleaning Invoice Template

An office receives four contracted cleaning visits plus an approved carpet clean. The facilities contact needs the site, billing period and purchase order, while the invoice should keep one-off extras out of the usual recurring charge.

Use this office & commercial cleaning templateDownload PDF Template

Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Example Office Cleaning
10 Example Mews
Example Town, AB1 2CD
United Kingdom
commercial-cleaning@example.com
Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Jamie Ellis (Example)
20 Sample Close
Example Town, AB1 2EF
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Office cleaning — agreed site visit
4.00Sessions£80.00£320.00
Carpet deep clean — approved extra
1.00Flat Rate£120.00£120.00
Washroom consumables supplied
1.00Items£25.00£25.00
Subtotal:£465.00
Total:£465.00
Notes
Site: [site reference]. Billing period: [dates]. Customer PO: [reference]. Included visits and scope: [details]. Approved one-off extras: [details].
Payment Details
Use your own agreed payment terms and instructions. This is not a payment request.
Fictional worked example. Illustrative prices only; no VAT is included in this example. Review the tax treatment for your own business and supply.

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What to check for this job

An office receives four contracted cleaning visits plus an approved carpet clean. The facilities contact needs the site, billing period and purchase order, while the invoice should keep one-off extras out of the usual recurring charge.

See the office and commercial cleaners workflow in Experi →
  • Customer billing entity, site and PO
  • Billing period and completed visit quantities
  • Contract inclusions versus approved extras
  • Separately supplied consumables and payment terms

Watch out: Do not include alarm codes, key-holder details or secure-site access instructions in invoices. Recurring invoicing is not attendance tracking and services do not automatically deduct cleaning chemicals.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including office cleaning — agreed site visit, carpet deep clean — approved extra, washroom consumables supplied. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Customer billing entity, site and PO
  • Billing period and completed visit quantities
  • Contract inclusions versus approved extras
  • Separately supplied consumables and payment terms

Record and VAT notes

  • Do not include alarm codes, key-holder details or secure-site access instructions in invoices. Recurring invoicing is not attendance tracking and services do not automatically deduct cleaning chemicals.
  • The example does not determine VAT, CIS or other tax treatment. Review the actual supply before issuing.

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

Can I invoice several office sites for the same customer?

Yes. Identify each site and period in separate line descriptions or notes, or create separate invoices if the customer requires them. Keep purchase order references and the contracted scope clear for approval.

Can I change this office & commercial cleaning template?

Yes. Apply it to a new invoice, remove irrelevant lines and enter your own quantities and prices. Curated prices are blank in the app. Review the job-specific notes before sending or printing.

Can I save my own prices and service descriptions?

Yes. Save a reviewed invoice as a template or keep repeat products and services in Inventory. Saved templates retain your reusable prices and text, never the customer, invoice number, dates or send status.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

Use this office & commercial cleaning templateSee the workflow for office and commercial cleaners

No credit card required • Start invoicing in under 60 seconds

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