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Mobile Valeting Invoice Template

Turn a finished valet into a clear customer invoice. Separate the package, approved detailing extras and travel, with space for the vehicle and visit details.

Use this mobile valeting templateDownload PDF Template

Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Clearway Mobile Valeting (Example)
10 Example Mews
Example Town, AB1 2CD
United Kingdom
mobile-valeting@example.com
Valeting invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Jamie Ellis (Example)
20 Sample Close
Example Town, AB1 2EF
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Exterior wash and dry
Bodywork, wheels and exterior glass
1.00Flat Rate£30.00£30.00
Interior valet
Vacuum, interior surfaces and glass
1.00Flat Rate£45.00£45.00
Upholstery deep clean — agreed extra
Seat treatment scope: [confirm with customer]
1.00Flat Rate£25.00£25.00
Paint protection — agreed extra
Product and treatment: [confirm for this job]
1.00Flat Rate£20.00£20.00
Mobile visit travel charge
Only include where separately agreed
1.00Flat Rate£10.00£10.00
Subtotal:£130.00
Total:£130.00
Notes
Fictional worked example. Vehicle: Example Hatchback, registration DEMO. Visit: 3 September 2026 at the customer's address. Exterior wash, interior valet and separately approved extras. All prices are illustrative, not a suggested price list.
Payment Details
Example terms: payment within 14 days. Use your own agreed due date and payment instructions.
Worked example only — not a payment request. No VAT is included in this non-VAT-registered business example.

This is a preview. Create your own professional invoice with Experi.

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What to check for this job

A customer books an exterior wash and interior valet at home, then approves upholstery cleaning and a paint-protection add-on. Show the package and each extra separately so the final bill matches the work agreed at the vehicle.

See the mobile valeters workflow in Experi →
  • Vehicle registration, make/model and size
  • Service address and date of the visit
  • Package inclusions and customer-approved extras
  • Any agreed travel charge and payment due date

Watch out: Do not bill the same interior clean both inside a full-valet package and as an extra. Experi is an invoicing tool, not a booking diary or route planner; service lines do not automatically consume cleaning chemicals.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including exterior wash and dry, interior valet, upholstery deep clean — agreed extra, paint protection — agreed extra, mobile visit travel charge. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Identify the vehicle and service address in Notes
  • Describe the package inclusions and extras approved by the customer
  • State the visit date, agreed travel charge and payment terms

Record and VAT notes

  • Use a unique invoice number and include the business, customer, supply date and amounts
  • Do not charge VAT unless your business is VAT registered; check the VAT rules that apply to your supply
  • Keep the invoice with your business records and payment evidence

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

What should a mobile valeting invoice include?

Include your business and customer details, an invoice number, supply and invoice dates, the vehicle reference and an itemised description of the valet. Show the agreed package, any approved extras, travel charge, total and payment terms.

Can I use it for car detailing or a full valet?

Yes. Rename the service lines to match your package and add approved detailing work separately. Remove any extra that is already included in the full-valet price. All example prices are removed when you apply the curated template.

Can I save my own valet packages and prices?

Yes. Save a reviewed invoice as your own template, or add packages as services in Inventory. Saved templates retain your prices and reusable text but never copy the client, invoice number, dates or send status.

Will a valet invoice deduct cleaning products automatically?

No. Service lines do not reduce stock or consume a recipe of chemicals. Only explicitly linked stock items are deducted when the invoice is first issued. Inventory is an operational stock record, not stock accounting.

Can I print a copy for the customer?

Yes. A draft can be printed as a draft copy, or you can choose Issue & print to issue it for physical handover without emailing. Already issued invoices can be printed again without changing their status.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

Use this mobile valeting templateSee the workflow for mobile valeters

No credit card required • Start invoicing in under 60 seconds

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Related Resources

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What Should an Invoice Include UK?

Essential invoice checklist

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