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Removals & moving Invoice Template

A house move includes an agreed crew-and-van package, packing materials and approved extra loading time. The customer needs a bill matching the quotation, especially when access changes affected the work on the moving day.

Use this removals & moving templateDownload PDF Template

Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Example Moving Services
10 Example Mews
Example Town, AB1 2CD
United Kingdom
removals@example.com
Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Jamie Ellis (Example)
20 Sample Close
Example Town, AB1 2EF
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Removal service — agreed crew and van package
1.00Flat Rate£450.00£450.00
Additional loading labour — approved extra
2.00Hours£35.00£70.00
Packing boxes supplied
10.00Items£3.00£30.00
Subtotal:£550.00
Total:£550.00
Notes
Move/booking: [reference]. Moving date: [date]. Collection/destination reference: [details]. Included crew/time: [scope]. Approved changes: [reference].
Payment Details
Use your own agreed payment terms and instructions. This is not a payment request.
Fictional worked example. Illustrative prices only; no VAT is included in this example. Review the tax treatment for your own business and supply.

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What to check for this job

A house move includes an agreed crew-and-van package, packing materials and approved extra loading time. The customer needs a bill matching the quotation, especially when access changes affected the work on the moving day.

See the removal and moving businesses workflow in Experi →
  • Booking reference and moving date
  • Collection and destination reference
  • Crew, van and hours included in the agreed package
  • Approved additional time, materials and access-related extras

Watch out: Do not charge included crew hours twice or publish property access codes. Experi does not plan moves, track vehicles or provide an inventory of the customer's belongings.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including removal service — agreed crew and van package, additional loading labour — approved extra, packing boxes supplied. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Booking reference and moving date
  • Collection and destination reference
  • Crew, van and hours included in the agreed package
  • Approved additional time, materials and access-related extras

Record and VAT notes

  • Do not charge included crew hours twice or publish property access codes. Experi does not plan moves, track vehicles or provide an inventory of the customer's belongings.
  • The example does not determine VAT, CIS or other tax treatment. Review the actual supply before issuing.

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

Can I bill a fixed move price and extra hours?

Yes, provided those hours were agreed outside the fixed package. State the included scope and keep any additional approved labour separate so the same time is not charged twice.

Can I change this removals & moving template?

Yes. Apply it to a new invoice, remove irrelevant lines and enter your own quantities and prices. Curated prices are blank in the app. Review the job-specific notes before sending or printing.

Can I save my own prices and service descriptions?

Yes. Save a reviewed invoice as a template or keep repeat products and services in Inventory. Saved templates retain your reusable prices and text, never the customer, invoice number, dates or send status.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

Use this removals & moving templateSee the workflow for removal and moving businesses

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