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Courier & logistics Invoice Template

A business books a same-day consignment and approves additional waiting at collection. Its finance team needs the consignment reference and agreed charge basis to reconcile your invoice with the delivery record.

Use this courier & logistics templateDownload PDF Template

Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Example Courier Services
10 Example Mews
Example Town, AB1 2CD
United Kingdom
courier@example.com
Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Jamie Ellis (Example)
20 Sample Close
Example Town, AB1 2EF
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Same-day consignment — agreed journey
1.00Flat Rate£95.00£95.00
Additional waiting at collection
0.50Hours£30.00£15.00
Approved additional delivery stop
1.00Units£15.00£15.00
Subtotal:£125.00
Total:£125.00
Notes
Consignment/order: [reference]. Collection/delivery dates: [dates]. Agreed charge basis: [details]. Delivery record reference: [if available]. Approved extras: [details].
Payment Details
Use your own agreed payment terms and instructions. This is not a payment request.
Fictional worked example. Illustrative prices only; no VAT is included in this example. Review the tax treatment for your own business and supply.

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What to check for this job

A business books a same-day consignment and approves additional waiting at collection. Its finance team needs the consignment reference and agreed charge basis to reconcile your invoice with the delivery record.

See the couriers and logistics providers workflow in Experi →
  • Consignment or customer order reference
  • Collection and delivery dates
  • Agreed fixed journey price or distance basis
  • Chargeable waiting and proof-of-delivery reference where available

Watch out: Experi does not provide dispatch, live tracking, customs paperwork or proof-of-delivery capture. Do not treat a distance charge on a customer invoice as a tax mileage calculation.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including same-day consignment — agreed journey, additional waiting at collection, approved additional delivery stop. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Consignment or customer order reference
  • Collection and delivery dates
  • Agreed fixed journey price or distance basis
  • Chargeable waiting and proof-of-delivery reference where available

Record and VAT notes

  • Experi does not provide dispatch, live tracking, customs paperwork or proof-of-delivery capture. Do not treat a distance charge on a customer invoice as a tax mileage calculation.
  • The example does not determine VAT, CIS or other tax treatment. Review the actual supply before issuing.

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

Can I invoice by distance or by consignment?

Yes. Use miles or kilometres with the agreed quantity and your rate, or a fixed-price consignment line. Review what is included in the quoted journey so the same mileage is not billed twice.

Can I change this courier & logistics template?

Yes. Apply it to a new invoice, remove irrelevant lines and enter your own quantities and prices. Curated prices are blank in the app. Review the job-specific notes before sending or printing.

Can I save my own prices and service descriptions?

Yes. Save a reviewed invoice as a template or keep repeat products and services in Inventory. Saved templates retain your reusable prices and text, never the customer, invoice number, dates or send status.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

Use this courier & logistics templateSee the workflow for couriers and logistics providers

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