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Chauffeur & private hire Invoice Template

An executive airport transfer includes the booked journey, additional waiting and parking. The corporate booker needs a booking reference and a clear breakdown, rather than private passenger details or an unexplained all-in charge.

Use this chauffeur & private hire templateDownload PDF Template

Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Example Executive Travel
10 Example Mews
Example Town, AB1 2CD
United Kingdom
chauffeur@example.com
Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Jamie Ellis (Example)
20 Sample Close
Example Town, AB1 2EF
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Pre-booked airport transfer
1.00Flat Rate£120.00£120.00
Additional agreed waiting time
Exclude waiting already included in the booking
0.50Hours£40.00£20.00
Agreed parking charge
1.00Flat Rate£8.00£8.00
Subtotal:£148.00
Total:£148.00
Notes
Booking reference: [reference]. Journey date: [date]. Agreed journey: [route description]. Waiting allowance and approved extras: [details].
Payment Details
Use your own agreed payment terms and instructions. This is not a payment request.
Fictional worked example. Illustrative prices only; no VAT is included in this example. Review the tax treatment for your own business and supply.

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What to check for this job

An executive airport transfer includes the booked journey, additional waiting and parking. The corporate booker needs a booking reference and a clear breakdown, rather than private passenger details or an unexplained all-in charge.

See the chauffeurs and private hire operators workflow in Experi →
  • Booking reference and journey date
  • Agreed pickup and destination description
  • Waiting time beyond any included allowance
  • Approved parking or tolls and the correct billing contact

Watch out: This template does not dispatch drivers, calculate a taximeter fare or establish private-hire licensing compliance. Do not put passenger itineraries, access codes or unnecessary personal details in reusable notes.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including pre-booked airport transfer, additional agreed waiting time, agreed parking charge. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Booking reference and journey date
  • Agreed pickup and destination description
  • Waiting time beyond any included allowance
  • Approved parking or tolls and the correct billing contact

Record and VAT notes

  • This template does not dispatch drivers, calculate a taximeter fare or establish private-hire licensing compliance. Do not put passenger itineraries, access codes or unnecessary personal details in reusable notes.
  • The example does not determine VAT, CIS or other tax treatment. Review the actual supply before issuing.

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

Does this handle private-hire bookings or dispatch?

No. Keep your booking and dispatch system. Experi provides the invoice, saved service descriptions, payment records and a printable customer copy after you check the agreed journey charges.

Can I change this chauffeur & private hire template?

Yes. Apply it to a new invoice, remove irrelevant lines and enter your own quantities and prices. Curated prices are blank in the app. Review the job-specific notes before sending or printing.

Can I save my own prices and service descriptions?

Yes. Save a reviewed invoice as a template or keep repeat products and services in Inventory. Saved templates retain your reusable prices and text, never the customer, invoice number, dates or send status.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

Use this chauffeur & private hire templateSee the workflow for chauffeurs and private hire operators

No credit card required • Start invoicing in under 60 seconds

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