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Motor vehicle sales Invoice Template

A straightforward vehicle sale includes one identified car and a separately agreed delivery charge. The invoice needs to distinguish the vehicle being sold from the dealership's repair work, and the payer needs to see exactly what the sale price covers.

Use this motor vehicle sales templateDownload PDF Template

Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Example Motor Company
10 Example Mews
Example Town, AB1 2CD
United Kingdom
vehicle-sales@example.com
Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Jamie Ellis (Example)
20 Sample Close
Example Town, AB1 2EF
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Vehicle sale — [make/model and registration]
Identify the specific vehicle before issuing
1.00Items£8,500.00£8,500.00
Agreed vehicle delivery
1.00Flat Rate£75.00£75.00
Subtotal:£8,575.00
Total:£8,575.00
Notes
Vehicle: [make/model]. Registration/identifying reference: [reference]. Mileage at handover: [mileage]. Handover date: [date]. Sale agreement reference: [reference]. Review tax treatment and prior payments before issue.
Payment Details
Use your own agreed payment terms and instructions. This is not a payment request.
Fictional worked example. Illustrative prices only; no VAT is included in this example. Review the tax treatment for your own business and supply.

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What to check for this job

A straightforward vehicle sale includes one identified car and a separately agreed delivery charge. The invoice needs to distinguish the vehicle being sold from the dealership's repair work, and the payer needs to see exactly what the sale price covers.

See the motor companies and vehicle sellers workflow in Experi →
  • Vehicle registration, make/model and relevant identifying reference
  • Mileage and handover date checked against sale records
  • Agreed price and separately supplied extras
  • Previous payments and the applicable VAT treatment reviewed before issue

Watch out: This is a simple sales-invoice starting point, not a dealer stockbook or VAT margin-scheme invoice. Experi does not calculate vehicle margin VAT, part-exchange settlement or finance balances. Check suitability with your accountant before issuing.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including vehicle sale — [make/model and registration], agreed vehicle delivery. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Vehicle registration, make/model and relevant identifying reference
  • Mileage and handover date checked against sale records
  • Agreed price and separately supplied extras
  • Previous payments and the applicable VAT treatment reviewed before issue

Record and VAT notes

  • This is a simple sales-invoice starting point, not a dealer stockbook or VAT margin-scheme invoice. Experi does not calculate vehicle margin VAT, part-exchange settlement or finance balances. Check suitability with your accountant before issuing.
  • The example does not determine VAT, CIS or other tax treatment. Review the actual supply before issuing.

Check the current official guidance on what invoices must include and VAT invoicing records.

Frequently Asked Questions

Does the template support VAT margin-scheme vehicle sales?

No. It does not calculate margin VAT or create the specialist records for a margin-scheme sale. Review HMRC's requirements with your accountant and use a suitable process for margin schemes, finance and part-exchange transactions.

Can I change this motor vehicle sales template?

Yes. Apply it to a new invoice, remove irrelevant lines and enter your own quantities and prices. Curated prices are blank in the app. Review the job-specific notes before sending or printing.

Can I save my own prices and service descriptions?

Yes. Save a reviewed invoice as a template or keep repeat products and services in Inventory. Saved templates retain your reusable prices and text, never the customer, invoice number, dates or send status.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

Use this motor vehicle sales templateSee the workflow for motor companies and vehicle sellers

No credit card required • Start invoicing in under 60 seconds

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