Stop Chasing Clients for Payment After Every Session
You're a personal trainer, not a debt collector. Create professional invoices for single sessions or training packages, send them instantly after the workout, and let automatic reminders handle the rest. Spend your energy on your clients, not on chasing payments.
Start Invoicing FreeWhy Choose Experi?
Invoice Sessions or Sell Packages
Bill per session, sell blocks of 10, or set up monthly training packages with recurring invoices. Experi handles flexible billing so you can offer the payment structures your clients prefer.
Send Invoices Straight from the Gym
Finish a session and send the invoice before your client leaves. Experi works on your phone so you can invoice between clients without carrying a laptop to the gym.
Look Professional, Attract Better Clients
Professional invoices with your PT branding set you apart from trainers using bank transfers and WhatsApp reminders. Clients see you as a serious business — and serious clients pay on time.
Perfect For
Key Features
Frequently Asked Questions
Should I invoice per session or sell packages?
Packages improve your cash flow and client commitment. Most successful PTs offer session packages (e.g., 10 sessions) or monthly subscriptions alongside pay-as-you-go options. Experi supports all billing models, so offer what works for your clients.
Do personal trainers need to register as self-employed?
If you're self-employed (not employed by a gym), you must register with HMRC and file a Self Assessment return. Even if you train clients as a side hustle alongside gym employment, your freelance income needs to be declared.
Can I add supplements or merchandise to my invoices?
Yes! Add any line items to your invoices — supplements, resistance bands, programme PDFs, or merchandise. Experi lets you itemise products alongside training sessions so everything is on one clean invoice.
How do I handle cancellations and refunds?
If a client cancels a pre-paid session, you can issue a credit note through Experi to adjust the balance. Set clear cancellation terms (e.g., 24-hour notice required) and include them on your invoices to protect your income.
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