Skip to main content
Experi
Create invoice

Professional Landscaper Invoice Template

Create invoices for landscaping projects including materials, plants, labor, and equipment hire.

Edit online — no account neededUse this landscaper templateDownload PDF Template

Worked Invoice Preview

See a realistic worked example. Applying it in Experi keeps the structure and leaves prices blank until you enter your own.

WORKED EXAMPLE · Fictional details and illustrative prices · Not a payment request

Green Gardens Landscaping
321 Garden Lane
Bristol, BS1 1FF
United Kingdom
landscapers@example.com
Invoice
Invoice No:INV-00001
Issue Date:03 Sept 2026
Due Date:17 Sept 2026
Bill To
Lisa Anderson
55 Rose Avenue
Bristol, BS2 2GG
United Kingdom
customer@example.com
Illustrative line items and prices, not recommended rates
DescriptionQtyUnit PriceTotal
Labor - Garden design & planning
8 hours @ £35/hr
8.00Hours£35.00£280.00
Materials - Topsoil & compost
5 cubic meters
5.00m³£45.00£225.00
Plants - Shrubs & perennials
Mixed selection
1.00Items£280.00£280.00
Equipment hire - Rotavator
1 day hire
1.00Days£75.00£75.00
Subtotal:£860.00
Total:£860.00
Notes
Thank you for choosing Green Gardens Landscaping. All plants come with a 12-month guarantee.
Payment Details
Payment due within 14 days. Bank transfer preferred.

This is a preview. Create your own professional invoice with Experi.

Create Your Invoice Now

Make the example your own

What to check for this job

A garden refresh includes preparation, planting and clearing the site. Separate the physical materials from time on site, especially when the client has approved additions after the original quote.

See the landscapers workflow in Experi →
  • Garden or site address and visit dates
  • Area, hours or fixed job quantity
  • Plants and materials supplied
  • Agreed waste-removal or delivery charges

Watch out: A maintenance invoice should not imply that an entire landscaping project is complete. Only charge waste removal or extra materials where they were agreed.

How to use this invoice template

Choose Use this template, then explicitly apply it above the line items in Experi. A new invoice still starts blank. Downloading the PDF gives you the worked example, not an editable form or an issued invoice.

  1. Enter your business details

    Add your business name, address, contact information, and VAT number if applicable.

  2. Add client information

    Enter your client's name, company (if applicable), address, and contact details.

  3. Add line items

    List all services provided, including labor - garden design & planning, materials - topsoil & compost, plants - shrubs & perennials, equipment hire - rotavator. Include quantity, unit price, and any notes.

  4. Set payment terms

    Specify payment due date and payment methods. Include bank details or other payment instructions.

  5. Review, print or send

    Preview your invoice, print a customer copy, download the PDF, or send it directly by email.

Invoice details and record-keeping notes

Recommended job details

  • Include plant guarantees/warranties if applicable
  • Specify delivery dates for materials if separate from installation
  • Clarify ownership of plants/materials until payment received

Record and VAT notes

  • Separate materials and labor for accurate tax reporting
  • Keep receipts for all plant and material purchases
  • VAT applies if you're VAT registered

Check the current official guidance on what invoices must include and VAT invoicing records.

Ready to Create Professional Invoices?

Apply the structure, add your own prices, review the customer copy, then print or send it when the job is ready.

Use this landscaper templateSee the workflow for landscapers

No credit card required • Start invoicing in under 60 seconds

A different type of job?

Builder invoice template →

Site work, labour, materials and clearly identified stages.

Handyman invoice template →

Small repairs, minimum visit charges and materials.

Window Cleaner invoice template →

Property visits, exterior cleaning and separately agreed extras.

Browse every invoice style →

Related Resources

More Guides

Invoicing software for landscapers

Follow the invoice workflow for landscapers

How to Invoice as a Sole Trader in the UK

Complete guide to UK invoicing

What Should an Invoice Include UK?

Essential invoice checklist

Ready to Get Started?

Create professional invoices in under 60 seconds with Experi.

View Pricing